Senior Executive Assistant & Workflow Assistant for an Event Production Company in the US (Home Based Full Time)

• Check and organize inbox daily (Decision Needed, Response Needed, Delegate, Follow-Up, FYI)

• Follow up on requests and pending approvals

• Schedule meetings, resolve conflicts, and confirm attendance

• Send meeting reminders and links

• Create and maintain documents, notes, and templates

• Organize files and folder structures

• Update trackers, spreadsheets, and internal lists

• Track daily priorities, deadlines, and deliverables

• Maintain a running to-do list with status updates

• Provide basic project coordination and follow-up

• Prepare meeting agendas and materials

• Distribute meeting notes and action items

• Review estimates to ensure profitability margins

• Conduct research (venue rules summaries, vendor comparisons, quick research tasks)

• Verify vendor invoices against purchase orders; coordinate with team members on discrepancies and route approved invoices for payment