The Administrative Assistant ensures the consistent application of Liberty University’s policies and procedures while fostering a customer-service-oriented environment within the business unit. This individual provides essential administrative and operational support to the leadership of Information Services (“I.S.”), assisting with daily operations to ensure smooth functioning and efficient service delivery.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Tier 1

• Demonstrate understanding of documenting, organizing, and maintaining office operations, procedures, including assisting departmental staff with proper record retention and document management.
• Attend meetings, deliver status updates, and take detailed meeting notes.
• Perform administrative tasks, audits, and follow-ups as needed, while maintaining availability in the office during regular business hours (Monday through Friday) to support leadership and employees.
• Demonstrate understanding of assisting I.S. departments with onboarding, transfers, and offboarding processes.
• Demonstrate understanding of planning and executing department events, including “You Matter” (employee appreciation) initiatives.
• Demonstrate understanding of serving as the primary point of contact for all I.S. conference rooms and shared office spaces, providing support and answering employee inquiries.
• Demonstrate understanding of maintaining inventory of office supplies and other departmental assets.
• Demonstrate understanding of assisting with the planning and coordination of staff travel arrangements for conferences, training, and other professional events, as assigned.
• Demonstrate understanding of compiling and delivering requested reports for the I.S. Budget and/or Director(s).
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

SUPERVISORY RESPONSIBILITIES  

None

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Tier 1

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written, organizational, and communication skills, with keen attention to detail.
• Prior work experience in higher education or management roles is preferred.
• An associate’s degree or equivalent from a college or technical school is preferred.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.

• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.

• Possess public communication skills that allow professional representation of Liberty University.
• Strong organizational skills.
• Computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• May be required to travel.
• Regularly required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel, or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting.  It is well-lit, and the noise level is moderate.  The working environment may include the facilitation of events outdoors occasionally.   

Driving Requirements

If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel.  Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position.

Time Type

Full time

Location

Onsite - Remote Capable

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.