Project Coordinator

At Rimkus, our Built Environment Solutions team operates on a global scale with the advantage of local expertise. Our licensed engineers, architects, and technical specialists bring deep knowledge of regional requirements and industry best practices, enabling us to deliver customized, high-quality solutions that maximize the success of our clients’ investments. With a comprehensive portfolio that spans nearly every engineering and architectural discipline, we help organizations plan, build, and manage assets with confidence. 

What sets us apart is our forward-thinking approach. We integrate carbon footprint reduction, resiliency, maintainability, and long-term sustainability into everything we do helping clients not just meet today’s needs but prepare for tomorrow’s challenges. From design and pre-construction through construction, closeout, and ongoing operations, we provide tailored support at every stage. By identifying potential issues before they arise, we mitigate risks, extend asset life, and reduce costly unplanned repairs. Whether an asset is newly constructed, leased, or purchased, our innovative solutions empower clients to operate more efficiently and sustainably. Joining Rimkus means being part of a team that’s shaping the future of the built environment—one smart, resilient solution at a time. 

OVERVIEW

The Project Coordinator provides operational, administrative, and scheduling support for Due Diligence (DD) and Building Engineering Services (BES) projects. This role supports Client Managers, Practice Leaders, Business Development, technical teams, and subcontractors by coordinating project setup, staffing, document control, and deliverables across multiple concurrent engagements. The Project Coordinator plays a key role in ensuring projects are properly resourced, tracked, and delivered on schedule.

The Salary Range for this position is $48,400 - $72,600 and is dependent on education, experience, location and certifications/licensure.

DUTIES AND RESPONSIBILITIES

Project Setup & Coordination

• Support Client Managers & Practice Leaders with project setup and coordination.
• Coordinate internal staffing and if necessary subcontractor resources
• Manage subcontractor pricing, availability, and work orders.
• Attend weekly team meetings to provide project and scheduling updates.
• Communicate project changes and schedule updates.

Scheduling & Capacity Management

• Identify & schedule resources for each project scope.
• Track assignments using scheduling tools.
• Provide weekly staffing and capacity reports.
• Escalate scheduling or capacity conflicts as needed.

Project Documentation & Deliverables

• Create and maintain SharePoint folders for all confirmed projects.
• Receive and distribute due diligence documents from clients.
• Track completed reports and post final deliverables.

Subcontractor & Vendor Coordination

• Serve as point of contact for subcontractors regarding schedules and deliverables.
• Order third-party reports including zoning, energy, termite, and environmental reports.
• Conduct basic property research to support DD projects.

Administrative & Financial Support

• Verify subcontractor and vendor invoices against completed work.
• Forward invoices to accounting for billing.
• Distribute project documents to staff and subcontractors.
• Perform other administrative duties as assigned.

REQUIRED SKILLS AND ABILITIES

• Strong organizational and multitasking skills.

• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• High attention to detail.
• Proficiency in Microsoft 365 tools including Outlook, Excel, SharePoint, and Teams.

REQUIRED EXPERIENCE AND EDUCATION

• Associate’s or Bachelor’s degree in Business, Construction Management, Engineering, Real Estate, or related field.
• 2–5 years of experience in project coordination, administrative support, or professional services preferred.

PHYSICAL DEMANDS, OVERTIME, AND TRAVEL

Physical Demands – Work is performed primarily in an office setting. Employee is frequently required to stand, walk, sit, climb, bend, balance, stoop, kneel, crouch, talk, and hear. Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.

Overtime – This position is classified as salaried with an exempt FLSA status. Regular working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, with one hour for lunch.  There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.  

Travel: Limited; primarily office-based

Additional Information: 

NOW IS THE TIME to join this growing and stable company! We offer our full-time employees a competitive salary, bonus opportunities, and a complete benefits package that includes medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement! (www.rimkus.com) 

At Rimkus, we value a diverse and inclusive workplace where all employees feel valued and respected. We are committed to creating a work environment that supports and celebrates the unique perspectives and experiences of all employees. If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions. 

Rimkus is an Equal Employment Opportunity (EEO) Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status. 

THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT. 

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home