L&I DOSH Compliance Administrative Assistant 4 (AA4)
State of WashingtonDescription
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Our Mission: Keep Washington Safe and Working!
Our Values: Customer Focus, One L&I, Respect, Diversity, Equity and Inclusion, Learning and Growth, ReliabilityBe the Operational Backbone of a Statewide Safety Program
Are you the kind of person who thrives on keeping complex operations running smoothly? Do you bring exceptional organization, professionalism, and communication skills to everything you do? If you enjoy balancing multiple priorities, solving problems independently, and supporting a mission-driven team, this could be the role for you.
The Division of Occupational Safety and Health (DOSH) Compliance is looking for a highly organized and motivated Administrative Assistant 4 to provide critical administrative support to statewide leadership and staff across Washington.
This is far more than a traditional administrative role. You’ll serve as a trusted partner to executive leadership, coordinate high-level operational activities, manage sensitive and confidential information, support budget and travel processes, and help ensure statewide compliance operations function efficiently every day.
Who We’re Looking For
We’re seeking someone who combines strong technical administrative skills with a positive, dependable, and service-oriented approach.
The ideal candidate is:
- Exceptionally organized and detail-oriented
- Able to work independently with minimal supervision
- Skilled at multitasking and managing competing priorities
- A strong communicator who can interact professionally with a wide variety of people
- Known for a strong work ethic and follow-through
- Comfortable handling confidential and sensitive information
- Adaptable, resourceful, and calm under pressure
- Proficient in Microsoft Word and Excel
- Strong verbal and written communication skills
Learn more about DOSH here: 50 Years of DOSH
Duties
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In this dynamic role, you will:
- Provide executive-level administrative support to DOSH Compliance leadership
- Manage calendars, schedules, assignments, and statewide coordination efforts
- Communicate professionally with managers, staff, and external customers
- Draft, edit, and review correspondence and reports
- Track program spending and assist with budget-related activities
- Coordinate travel processes and reimbursement documentation
- Serve as a resource on administrative procedures, policies, and systems
- Maintain confidential and sensitive information with discretion and professionalism
- Support special projects and help solve operational challenges as they arise
- Utilize Microsoft Word, Excel, SharePoint, and other systems to organize and manage work efficiently
- Provide bilingual Spanish/English support to employees and customers as needed
- And much more!
Why Join L&I?
At L&I, the work you do matters. You’ll join a team dedicated to protecting the safety and health of workers across Washington State while working in a collaborative and supportive environment where your contributions are valued.
This position offers:
- Meaningful public service work
- Opportunities to work independently and take ownership of important processes
- Variety in daily responsibilities
- Professional growth and development opportunities
- A supportive and mission-focused team environment
We value our employees and their work-life balance by encouraging flexible schedules. This position can be offered with a flexible schedule (4/10’s, 9/80’s, 5/8’s, etc.) once fully trained and approved by management. The assigned duty station is Tumwater, WA and will be required to work in office 1 day per week with the remainder of work days teleworking.
Qualifications
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REQUIRED:
- Proficient with specific software programs such as MS Word, Excel, SharePoint, PowerPoint.
- The ability to take action to learn and grow.
- The ability to take action to meet the needs of others.
And one of the following:
- Four years of progressively responsible clerical, office, or administrative experience
OR
- A bachelor’s degree in business administration, public administration, or a closely related field
OR
- One year as an Administrative Assistant 3 or two years as an Administrative Assistant 2
OR
- Equivalent education and/or experience
DESIRED:
- Bilingual or multilingual skills are highly desirable. When hired as bilingual, after passing an assessment of your ability to write and speak fluently, employees with bilingual responsibilities receive a 5% increase in pay.
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate your combination of knowledge, skills, and abilities demonstrated using an intentional equity lens.
See all of our current L&I DOSH position openings here: Current L&I DOSH open positions
Supplemental Information
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Things You Need To Know
State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employee’s career. Click on the “Benefits” tab to learn more.
At L&I, your voice matters. In addition, L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3.3 million workers. Take a look at this brief video and learn more about why L&I is an employer of choice.
Application process
We will contact the top candidates directly to interview for this position. Because we base the selection on information provided by you, it is in your best interest to identify the knowledge, skills, and abilities that address the mandatory and desirable qualifications described in the announcement.
Please include the following documents with your application:
- A cover letter describing specific qualifications.
- A current resume detailing applicable experience and education.
- A list of at least three professional references with current telephone numbers.
Background Check Notice:
Prior to a placement in this position, a background check, including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.
Other information
- For positions requiring travel, you must have a valid unrestricted driver's license and have insurance if driving a privately owned vehicle on state business.
- This position is represented by the Washington Federation of State Employees (WFSE).
- Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
- The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
- Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.
Did You Know?
Washington is America's Top State to live, play, and work, according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.
In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation. We also believe your voice matters. We value our employees and their work-life balance by encouraging flexible schedules. L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3 million workers.
Veterans Preference
Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs. Please blackout any personally identifiable data such as Social Security numbers. For further information, contact L&I’s Jobs@lni.wa.gov.
Diversity, Equity, and Inclusion Employer
L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We believe in the importance of recognizing the value each of us contributes to the success of the agency mission. Having a diverse workforce is this agency’s greatest source of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.
The State of Washington is an equal opportunity employer. Persons with a disability who need accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call 360-902-5700. TTY users should first call 711 to access the Washington Relay Service.
You are welcome to include the name and pronoun you would like to be referred to in your materials, and we will honor this as you interact with our award-winning diverse and inclusive organization.
For more Information
If you have any questions regarding this job posting, program, or the agency, please contact the recruiter, Lori Hensin (she/her/hers) at lori.hensin@lni.wa.gov.