The Role

The Recruiting Coordinator (Groomer Recruiting) plays a critical role in keeping our groomer hiring engine running at speed. In this role, you’ll partner closely with our recruiting team to coordinate high-volume interviews, manage candidate communications, and keep candidates moving smoothly through every stage of the process.

You’ll take ownership of key moments in the hiring journey, especially Pawditions, our hands-on grooming assessments, where preparation, coordination, and candidate experience matter most. You’ll also help generate and maintain strong candidate pipelines across priority markets, bringing structure, urgency, and care to a fast-moving, ever-changing hiring environment.

What You’ll Do

Recruiting Coordination & Support

• Partner with Recruiters to support high-volume groomer hiring across multiple markets.

• Coordinate interviews across phone, video, and in-person stages, including complex pawdition scheduling.

• Manage candidate communications, confirmations, and follow-ups to keep pipelines moving efficiently.

• Support offer and pre-hire steps, including background checks and onboarding handoffs.

Pawdition Ownership & Execution

• Own the coordination and execution of Pawditions, ensuring candidates, groomers, and field teams are fully prepared.

• Schedule Pawditions and confirm logistics, expectations, and requirements with all parties.

• Serve as the primary point of contact for candidates during the Pawdition stage.

• Track outcomes, collect feedback, and drive timely hiring decisions.

• Continuously improve the pawdition process to ensure fairness, consistency, and a strong candidate experience.

Candidate Experience

• Deliver clear, timely, and thoughtful communication throughout the hiring process.

• Represent our brand and values in every candidate interaction, especially during in-person evaluations.

• Proactively identify and resolve issues that could delay hiring or negatively impact candidate experience.

• Ensure candidates are prepared for each stage by setting clear expectations and gathering required materials (e.g., portfolios) in advance.

Candidate Sourcing & Pipeline Generation

• Proactively source groomer candidates through job boards, outbound outreach, and local market strategies.

• Build and maintain active candidate pipelines across priority markets.

• Partner with recruiters to align sourcing efforts with hiring needs.

• Conduct outreach, follow-ups, and re-engagement of past applicants and passive candidates to drive pipeline volume and reduce drop-off.

• Partner with hiring managers to support boots-on-the-ground recruiting efforts in key markets (e.g., flyers, community outreach, grooming expos).

Systems, Data & Process

• Maintain accurate candidate and requisition data in the ATS, ensuring strong data hygiene across all stages.

• Support job postings, requisition setup, and pipeline tracking for groomer roles.

• Track recruiting activity and outcomes, including pawdition volume and pass-through rates.

• Identify opportunities to streamline workflows and improve recruiting operations as hiring scales.

• Monitor pipeline health and flag delays, bottlenecks, or gaps across markets.

What We’re Looking For

Required

• 1+ year of experience in recruiting coordination, HR coordination, or a similar operational role supporting hiring.

• Proven ability to thrive in a fast-paced, high-volume environment where priorities shift constantly and strong coordination and adaptability are critical to maintaining momentum.

• Comfort operating with urgency and ambiguity, including handling last-minute changes and evolving needs throughout the day.

• A high bias for action and follow-through; when something comes your way, you take it on, figure it out, and get it done.

• Exceptional organizational strength – able to manage multiple requisitions, recruiters, hiring managers, and candidates simultaneously without dropping details.

• Working familiarity with ATS platforms, scheduling tools, and Google Workspace, with strong attention to data accuracy and follow-through.

• A service-oriented mindset with genuine care for delivering a thoughtful candidate experience at every stage.

• Ability to work in an hourly role with occasional schedule flexibility, particularly to support in-person Pawditions.

• Exposure to sourcing, outreach, or pipeline generation is a plus, but not required.
  

Compensation & Benefits

• $25 - 30/hr based on experience

• Comprehensive medical, dental, and vision insurance

• Retirement Savings Plan to support your future

• Pet Insurance to keep your furry friends healthy

• Monthly cell phone stipend to stay connected

• ClassPass membership to support your fitness and wellness goals

Equal Opportunity Employer

Barkbus is committed to a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, or any other characteristic protected by law.