Payroll Consultant (FA3)

Our Human Resources Division is currently recruiting for a Payroll Consultant with excellent attention to detail and the ability to communicate clearly with empathy and compassion.

Are you ready to take the next steps in your career where you will have the opportunity to foster a supportive environment that enhances employee satisfaction? If so read on!

As a Payroll Consultant you will provide employee payroll consultation, ensuring compliance with all relevant regulations. Much of your time will be spent processing payroll and benefit activities which will include our new hires, transfers, retirements, separations, and internal employee actions. The work you will be doing will ensure our ability to provide accurate financial reporting, fiscal accountability, and compliance.

Some of what you will do:

• Ensure accurate, compliant, and timely processing and reconciliation of payroll and benefit transactions, maintaining balanced accounts in accordance with GAAP, GASB, SAAM, FLSA, and relevant regulations.

• Provide expert consultation and timely, responsive support to managers, supervisors, and employees regarding payroll, benefits, leave administration, and related inquiries.

• Deliver clear guidance to promote understanding of payroll and benefits policies, resolve complex issues, and assist with accurate form completion

• Frequently interact with DOL executives, managers, supervisors, and employees, as well employees from the Attorney General’s Office, outside investigators, union representatives, attorneys, Washington State HR employees (OFM), employees from other agencies, and members of the general public.

• Process payroll transactions, benefits eligibility, financial reconciliations, leave and attendance management

What you will bring:

• Five (5) years of combined relevant professional work experience* and education.

• Two (2) years of experience independently composing and formatting professional emails, memos, letters, and other documents using proper spelling, grammar, and punctuation.

• Two (2) years of experience using Microsoft Products. This may include Word, Access, Excel, Outlook, and PowerPoint.

• Six (6) months of experience identifying, interpreting, applying and explaining employment laws, rules and policies such as Collective Bargaining Agreement’s, Revised Codes of Washington (RCW) and Washington Administrative Code (WAC).

• Excellent and responsive customer service to all internal and external customers by listening attentively, identifying issues, providing options, fulfilling services, and exercising knowledge of applicable laws and regulations to provide technical assistance or resolve problems.

• The ability to:

  • Facilitate meetings, presentations, workshops and training sessions.

  • Independently assess a situation and/or analyze information and apply appropriate judgement using existing knowledge and resources to determine a logical and accurate course of action, recommendation, or solution.

  • Effectively handle highly stressful or adverse situations, making good decisions, working calmly and accurately and helping to calm others.

  • Effectively prioritize tasks in the presence of competing demands.

  • Understand and follow agency values of respect, trust, diversity, equity, and inclusion through behaviors and decisions. Promote and support a respectful, equitable, and inclusive workplace for all employees. Promote and support respectful, equitable, and inclusive delivery of services to customers.

  • Be curious about yourself and others, take responsibility for knowing your own strengths and weaknesses, and use learning to make government programs and processes more efficient and effective to serve all in Washington.

  • Be flexible, adaptable, customer-service focused, and willing and able to empathetically respond to the unique needs of the people you work with and serve.

*Experience could include payroll data entry, time & leave processing, personnel / payroll processing, reconciling payroll or accounting data, consulting with employees or managers on inquiries and time sensitive information, or experience providing technical payroll assistance to employees or supervisors on the phone, or in person, applying knowledge of rules, policies, and / or procedures, WACS or CBAs .

• A Bachelor’s degree in business, Human Resources, employment law, public administration, or a related field.

• Experience with the following:
  • Utilizing and/or entering data into HRMS/SAP.
  • Analyzing and reconciling general or subsidiary ledger for validity and accuracy to include making transactions to balance accounts. 
  • The current Washington State human resource data and benefits system HRDIS/PAY AFRS/Enterprise system to analyze, calculate, and enter Journal Vouchers.
  • The Department of Retirement Systems verification website.
  • The Shared Leave process within state government to include but not limited to; USSLP, VISSLP and the FPSLP, tracking and processing donations and journal vouchers.

• The ability to work in-person in our Olympia office two (2) days a week or more as business needs arise.
• The ability to travel overnight and out of state. 
• Prior to a new hire, a preemployment screening will be conducted. Information from the screening will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

• Select the apply button at the top of this job announcement.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, religion, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.