Executive Assistant

• We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to support our Chief Product & Technology Officer (CPTO) and VP of Engineering
• This individual will be a strategic partner who ensures our leaders are operating efficiently and effectively by managing schedules, streamlining communications, coordinating travel, and supporting operational efficiency across their teams
• Additionally, they will be a culture-builder – helping to plan offsites and set up co-working spaces as we scale
• The ideal candidate is a self-starter who is comfortable working through ambiguity, meticulous in their attention to detail, resourceful, and capable of thriving in a fast-paced environment
• As a member of our team, your contributions will play a critical role in shaping the future of our business as we scale from currently thousands of members to millions
• Boston-based candidates are strongly preferred due to frequent collaboration with the CPTO
• This role is best suited for those energized by fast-paced environments, excited to build in a high-growth setting, and deeply motivated by our mission at Function
• If you’re looking for meaningful challenges, dynamic work, and the opportunity to make a real impact—we’d love to meet you
• Manage calendar and schedules
• Manage the CPTO and VP of Engineering’s complex calendars, scheduling appointments and meetings
• Coordinate with internal and external contacts to arrange each leader’s commitments
• Prioritize and resolve scheduling conflicts
• Handle communication with cross-functional teams and external partners
• Handle correspondence on behalf of the executives, including emails, Slack, sync requests, and scheduling coordination
• Act as a liaison between the CPTO, VP of Engineering, and other executives, board members, and external partners
• Screen and prioritize incoming communications
• Coordinate Business Meetings & Travel
• Arrange travel itineraries, including transportation, accommodations, and agendas
• Prepare necessary documents for board, executive, and team meetings
• Cross-colaborate with other EAs to plan offsites and set up co-working spaces as we scale
• Administrative Support
• Prepare reports, presentations, and other documents
• Manage and maintain records
• Build culture
• Support team offsites and company events
• Oversee and assist with special projects as assigned

Benefits

• Choose your own holidays
• 401k Match
• Health Insurance