Community Corrections Project Manager (WMS02) - INTERNAL - Headquarters

• Directly contributing to the momentum of creating a system that assists supervised individuals in successful supervision while in the community by positively changing lives. 
• Operating in a business and customer-focused environment for long-term success, which includes planning, project management, performance measurement, and continual improvements. 
• Providing data quality control and assurance, data collection, data analysis, and continuous quality assurance and program improvements with the support of data.

• Leading the planning and implementation of a project which includes the development of action-oriented, documented, and monitored work plans.
• Facilitating the definition of project scope, goals, and deliverables.
• Determining the type, quantity, and quality of resources required to complete a project.
• Change Management: coordinating directly with staff to ensure successful completion of the project directing, supporting, and coordinating the project team members/staff and key stakeholders.
• Tracking project deliverables using project management tools.
• Managing the project documents to monitor project performance and data stored. 
• Resolving, tracking, and escalating critical issues to minimize project risk factors.
• Communicating frequently with supervisor regarding project status, assumptions, achievements, barriers, and identified mid-course corrections.

1. Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement. 
2. Cover letter. Regarding your interest in this position.
3. Resume. Detailed and chronological. 
4. Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process.
5. Unofficial transcripts (if applicable). If you are using your higher education to meet the minimum requirements, or if you are not sure if your experience qualifies, you must attach a copy of your unofficial transcripts from an accredited higher education institution to supplement for the required minimum qualifications. A placeholder document (such as an image of your diploma) will suffice. 
6. Credential evaluation report (if applicable). If your degree was awarded outside the United States, you must also attach a credential evaluation report. Review the 'Supplement Information' section for more information.

• Establish objectives for the Community Corrections Division, identify outcomes in support of the agency goals and strategies to achieve the objective. Gather and analyze data to identify potential opportunities to implement initiatives. Identify and monitor measures to ensure the division is achieving the expected outcomes.
• Develop and oversee data quality control and assurance, data collection, data analysis, and continuous quality assurance and program improvements with the support of data. Documenting, storing, and reporting on performance, using the full set of uniform measures provided by the agency’s strategic plan, and present findings and recommendations to internal and external stakeholders.
• Design and implement programs that will enable the organization to achieve its decision objectives. Develop a portfolio approach of grouping projects, initiatives, improvements, ensuring systems, and resource alignment. Monitor and evaluate these programs.
• Plan, develop, and administer contingencies for risks and issues. Adjust approach as the environment and business requirements change. Communicate and delegate responsibility across authority lines to establish and support the division’s objectives and initiatives.
• Conduct research and data analysis as related to statewide agency performance in transition and release planning efforts by Prison, Reentry, and Community Corrections Divisions to develop targeted and informed policy decisions and adjustments.
• Provide executive-level leadership and expertise in the development, implementation, and management of appropriate project management, implementation management, and process improvement tools and methodologies. Design and deploy effective project management tools to achieve objectives. Manage and continually develop the PMO, ensuring standardization, current, and relevant methods and tools are used and adapted as needed.
• Administer the Division's portfolios and provide direction in the development of project plans, charters, schedules, budgets, and reporting. Monitor and control project plans, report status, lead risk mitigation, resolve issues and adjust plans as required. Solve problems and take corrective action when problems arise, escalating to project sponsors as needed. Administer project resources, mitigate issues and risks, assure quality, and report on the status of portfolios.
• Engage sponsor(s), steering committee(s), and agency stakeholders across authority lines to ensure plans support desired outcomes and are attainable. Manage expectations and communicate plans actively. Coordinate adequate resource deployment to achieve objectives and outcomes within planned timeframes. Adjust plans as needed for capacity. Interact with and communicate regularly with executive management.
• Manage project portfolios and direct and develop project plans - charter, schedule, and reporting.
• Ensure that project status, issues, and successes are communicated (verbally and non-verbally) to the project team, stakeholders, sponsors, and appropriate levels of management and documented appropriately.
• Design and administer effective change and implementation strategies; stakeholder engagement; readiness assessment; communication plans; training; user acceptance; support mechanisms; and business alignment.
• Formulate, review/revise, disseminate, interpret, and implement educational supervision projects, practices, and/or directives. Analyze and monitor supervision-related legislation and work sessions, providing a briefing to DOC leadership.
• Provide leadership, coaching, and direction related to results/project management, change management, performance measurement, and process improvement strategies.
• Coach, collaborate, and coordinate with other managers and business process owners to identify outcome measures on the front end of projects, improvement initiatives, and program development.

Required Qualifications

• Must possess and maintain an unrestricted vehicle operator's license valid in the State of Washington. 
• AND must have a combination of education and/or experience equaling nine years and as follows:
  • Bachelor's degree or higher AND a minimum of five years of professional level experience in continuous improvement, project management, Lean, or equivalent experience facilitating groups to improve an organization’s performance.
  • Or an associate degree AND a minimum of seven years of professional level experience in continuous improvement, project management, Lean, or equivalent experience facilitating groups to improve an organization’s performance.
  • Or high school diploma or GED equivalent AND a minimum of nine years of professional level experience in continuous improvement, project management, Lean, or equivalent experience facilitating groups to improve an organization’s performance.
  • Any other combination of higher education and/or experience equaling nine years must include at least five years of professional level experience in continuous improvement, project management, Lean, or equivalent experience facilitating groups to improve an organization’s performance.

• Skilled level of project management facilitation experience.
• Skilled level of experience in development, coordination, and implementation of large organizations. 
• Ability to analyze information.
• Excellent communication skills and ability to work effectively with both employees and managers. 
• Strong influence, change management, and relationship building skills.
• Ability to use technology and computer systems to improve efficiency, accuracy, and quality of work. 
• Ability to coach and mentor others.
• Ability to work in a fast-paced and changing environment.
• Demonstrated successful experience and professional application in the creation, implementation, and maintenance of databases, and experience with analysis and interpretation if data.

• Project Management Institute, Project Management Certification.
• Professional corrections experience.
• Professional experience creating presentations using PowerPoint, Excel, or other presentation and data software.
• Professional experience presenting materials and data to high-level stakeholders and decision-makers utilizing project timelines and data information.

Vision:  Working together for safer communities.
Mission:  Improving public safety by positively changing lives.
Our Commitment:  To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

For more information about our agency, visit our Mission & Vision.

The WA State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be used to fill more than one position. If this position is represented by the Washington Federation of State Employees (WFSE), this recruitment may be used to fill additional positions up to sixty days after all listed positions have been filled.
• References: A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred, a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. If you are entering your references in the online application (preferred), complete the following fields: 
  • First and Last name
  • Title (include their relationship to you, for example: Field Administrator, former supervisor)
  • Phone
  • Email
  • Address Line 1 (list the name of the reference's organization)
• Salary is based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range, step M is a longevity step, it is typically gained six years after being assigned to step L.
• Work with or near incarcerated or supervised individuals: This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying. 
• Background and criminal record history checks will be conducted prior to employment. Information gathered may not preclude employment, but it will be considered in determining your suitability for the position.
• Pre-employment drug test: A drug test may be administered as part of the pre-employment process. Applicants who test positive for a controlled substance may be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure you could expect in this position. 
• Verification Form I-9: The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of Form I-9’s list of acceptable documents. Note: DOC does not use E-Verify. We are not able to partake in STEM Optional Practice Training (OPT). 

• Foreign equivalent degrees: If your degree was awarded outside the United States, you may be required to provide a credential evaluation report if your education is used to meet the minimum requirements. Request a report fromwww.wes.org and www.aice-eval.org. 
• Representation: This is a non-represented position.

• Fourteen to twenty-five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
• Eight hours of paid sick leave per month
• Twelve paid holidays per year (includes one personal holiday)
• Flexible Spending Account (FSA)
• Dependent Care Assistance Program (DCAP)
• Deferred Compensation Program (DCP)
• And more! Visit our benefits page for more information. 

• PERS: State employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer-contributed retirement programs within PERS. For additional information, refer to the Department of Retirement Systems or call 800-547-6657.
• PSERS: Many positions within DOC are covered by the Public Safety Employees' Retirement System (PSERS). If someone moves from a PERS-eligible position to a PSERS-eligible position, they will retire under two different systems/plans. Contact DRS for more information.