Administrative Assistant

Job Title: Remote Administrative Assistant

Company: Grimaldi Law Firm

Location: Remote

Position Overview:

Grimaldi Law Firm is seeking a detail-oriented and highly organized Remote Administrative Assistant to support daily operations and ensure efficient workflow across the firm. This role requires excellent communication skills, the ability to multitask, and a proactive approach to handling administrative duties in a fast-paced legal environment.

Work Environment:

This is a fully remote position requiring consistent availability during standard business hours. Candidates should be self-motivated, responsive, and comfortable collaborating with a distributed team.

How to Apply:

Interested candidates should complete this application and submit a resume outlining their relevant experience and availability.

• Serve as the first point of contact for clients by managing incoming calls, voicemails, and general inquiries in a professional and courteous manner
• Perform receptionist duties, including call routing, message taking, and maintaining communication logs
• Conduct timely client callbacks and follow-ups as directed by attorneys or staff
• Draft and send referral emails to clients, partners, and external contacts with accuracy and professionalism
• Manage email correspondence, including organizing inboxes and prioritizing urgent matters
• Assist with scheduling appointments, consultations, and meetings across multiple calendars
• Maintain and update client records and case-related information in internal systems
• Handle document preparation, formatting, and basic proofreading
• Support attorneys and staff with small-scale projects (“mini projects”), such as research tasks, file organization, data entry, and process tracking
• Uphold confidentiality and compliance with legal and ethical standards

• Previous experience in an administrative, virtual assistant, or legal support role preferred
• Strong verbal and written communication skills
• Proficiency with common office software (e.g., Microsoft Office, Google Workspace)
• Ability to manage multiple tasks and prioritize effectively
• High attention to detail and organizational skills
• Comfortable working independently in a remote environment
• Reliable internet connection and a dedicated workspace