Administrative Assistant - Asset Recovery and Bankruptcy

For more than 165 years, the Office of the Indiana Attorney General (OAG) has been committed to serving the best interests of the State and all Hoosiers. OAG employees have earned an outstanding reputation for meeting the highest professional standards, providing great service, and demonstrating courageous leadership and commitment to excellence to the people of Indiana. If you share our determination to make Indiana a better place to live and work, we invite you to join over 400 of the very best employees and seek a career with the Office of the Indiana Attorney General.

Provide administrative support to the Asset Recovery and Bankruptcy Litigation Section. Reports to the Assistant Section Chief.

• Provide administrative and backup support to the section staff, including maintaining calendars, scheduling, filing and reporting.
• Coordinate with Section Chief to ensure proper work flow and provide assistance.
• Assist with preparation of statistical, agency and other reports.
• Review and process payments received by the Section, including but not limited to posting payments to the system, reviewing balances, preparing transmittals for payment processing, communicating with agencies about payments, interacting and cooperating with Finance to ensure payments are properly and timely processed and paid to agencies and reported to the agencies when paid.
• Coordinate with IT as needed to maintain/improve case management system for finance/reporting purposes. 
• Serve as point of contact for questions regarding payments received and distributed by the section. 
• Assist with obtaining court and case information as requested or required by agencies, court personnel, opposing counsel, or by management.
• Answer telephone; type and copy correspondence and routine documents.
• Assist with docketing pleadings and other documents into case management system.
• Assist with daily mail distribution.
• Provide research as necessary.
• Other duties as assigned by Section Chief and Assistant Section Chief.

Experience with Office products – Word, Excel, Outlook, Power Point.  

Experience in bookkeeping and/or other financial processing or recordkeeping preferred.

Understanding of working of the legal system.  

Regular computer use is required with ability to operate case and document tracking systems, word processing software, spreadsheet software, and email software.  

Ability to multi-task in a fast paced – high volume workplace. 

The Office of the Indiana Attorney General is an Equal Opportunity Employer.