Accounting Specialist I (Accounts Payable)

Performs clerical, bookkeeping, and accounting duties. The employee is expected to work in a multi-cultural, diverse working environment.  

(Note: Duties under Typical Duties may apply to a specific department or location).

This description is intended to indicate the types of duties and responsibilities requested of the employee assigned this title. It is not intended to be an exhaustive list of all the duties and responsibilities that may be required: 

1. Maintains student financial records and communicates with students and creditors regarding payments, balances owed, 1098-T forms, refunds, and other financial transactions.  
2. Works with other College personnel/departments to maintain detailed accounting records and accounts payable for college wide programs and projects (e.g., Enrollment Services, Financial Aid, Veteran Affairs, etc.). 
3. Facilitates College account receivables (e.g. third party billing, escrows, student refunds, financial aid transmittals, etc.), cashiering and deposits, banking issues, collections, and/or various other projects. 
4. Handles College account payables (e.g. vendor invoices, check requests, purchase orders, vendor statements, fixed asset database, etc.).
5. Prepares reconciliation reports for accuracy and investigation of outstanding items.
6. Assists in interpretation of federal regulations and applies to collection of student accounts and financial aid eligibility
7. Communicates with students, internal personnel, and/or external agencies/vendors as required.
8. Interprets computer reports; prepares journal entries.
9. Operates office equipment (e.g., photocopier, calculator, telephone, computer and any other equipment utilized by the college); cleans, maintains, and arranges for service of equipment when necessary
10. Trains and directs College student personnel with appropriate approval.
11. Performs other duties, as assigned.
12. Ability to work additional hours, as needed.  

EDUCATION:           An earned Associate Degree or higher in Accounting or Business Administration with a concentration in    Accounting.

-OR-

Any Associate Degree or higher with successful completion of 16 college credit hours in Accounting.

-AND-

EXPERIENCE:                 Two (2) years of accounting or bookkeeping experience.